Check Your Student Aid Report (SAR)
After you submit your FAFSA or Dream Act there are some additional steps that you should be aware of. For students who complete the FAFSA, there is something called a Student Aid Report (SAR) which is a summary of all information reported on the FAFSA. This summary is usually available to view a few days after you submit the FAFSA. It provides important information about potential issues with your FAFSA such as a mismatch between what you reported on the FAFSA and what the Social Security Administration has on file for your name and social security number. Any issues such as these need to be addressed as soon as possible- otherwise, it could create a delay in receiving your financial aid.
For students who complete the Dream Act, there is a very similar document called the Cal Student Aid Report (Cal SAR) which is a summary of all information reported on the Dream Act, available a few days after you submit your application. The Cal SAR also provides important information about potential issues with your Dream Act application. You should address any such issues as soon as possible to avoid delays in the financial aid process.
The SAR and Cal SAR also will include your official Expected Family Contribution (EFC). The EFC is determined by the information entered into the FAFSA or Dream Act such as family income, household size, and number in college. The EFC is an important index number that is used by colleges to determine what type of and how much financial aid you can receive based upon your need. The higher the EFC, the lower the need, and the lower the EFC, the higher the need. The EFC is not the exact amount you will have to pay for college, but instead, it can be thought of as the minimum amount you and your family will need to pay. Colleges will receive your EFC and use it to determine the student’s eligibility for financial aid.
Important links and resources:
- A helpful video about how to retrieve and download a Student Aid Report can be found here.
You Might Be Selected for Verification
Another step that you should be aware of is something called verification. Verification is a process in which the federal government and colleges can request copies of specific documents to confirm the accuracy of the information reported on financial aid forms. Some students are randomly selected for verification while others are selected due to conflicting information that the colleges are seeing on the financial aid forms.
Examples of documents required for verification can include any of the following if applicable:
- Official tax transcripts or tax returns
- Proof of citizenship/residency
- Documentation of legal guardianship
This process must be completed in a timely manner! If you receive a verification request from a college you need to respond as quickly as you can so you do not miss out on potential financial aid that is first-come, first-served. Note that these verification requests may come through email, the school portal, and/or the regular postal mail.
Institutional Documentation Service – CSS Profile Submissions Only
For students required to complete the CSS Profile, there is a follow-up step that is similar to verification which is called Institutional Documentation Service (IDOC). If required, this process will also require you to submit additional documentation.
Important Links and Resources:
- Watch a helpful video that shows how to request a tax transcript via IRS.GOV to be mailed home here.
- To find out you are required to complete IDOC, check out this website.
- Created by the College Board, this is a series of slides and videos that reviews the IDOC process that can be found here.
Create a WebGrants 4 Students Account
California students also need to be aware of the steps to take to secure their Cal Grant, Middle-Class Scholarship (MCS), or Chafee Grant, if awarded. For general information about these financial aid programs, see our post “All About Cal Grants and Other CA Financial Aid”. After you submit your FAFSA or Dream Act, you will need to create a WebGrants 4 Students (WG4S) account. This is the online portal that allows you to track the status of your state financial aid, complete required To-Do items and manage their award, and review your state financial aid history and remaining eligibility.
It is crucial that students complete your required steps by the appropriate deadlines, such as:
- Confirm your intended school of attendance or make a school change
- Certify your high school graduation date, for current high school seniors
- Complete the Transfer Entitlement Certification, for community college transfer students
- Complete the Cal Grant C Supplement, if being considered for Cal Grant C
Keep in mind that the timelines for you to complete these steps may vary depending on if you are a first-time applicant or renewing your award, as well as what type of award you are being considered for. You should keep track of their deadlines to ensure that you do not miss out on any state financial aid you may be eligible for. Once you have completed all of the requirements on your WG4S account, your intended college will be able to confirm their eligibility and move forward with issuing payment of their award.
Important Links and Resources:
- Watch a help video created by the California Student Aid Commission about how to create your WebGrants 4 Students account here
Check out a detailed description of how to complete certain steps on WG4S here.